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Scope of Services
HICAPS, Inc. is a full-service construction management company providing construction management services to our clients for over 25 years. We provide a centralized approach to construction management and contracting, incorporating a variety of methods and delivery systems in order to produce quality results in the most time and cost-effective manner.
Our Team has extensive construction experience with a diverse portfolio of clients and projects. We have provided construction management services on a variety of projects utilizing various contract formats. We have managed, single prime contracts, multi-prime contracts, as well as CM at risk contracts. We have extensive knowledge on the design, construction, and occupation of all types of construction.
Program & Project Management
HICAPS' Construction Management Team provides management services to meet our Client's project expectations while mitigating their risk during the planning, design, construction and owner occupation phases of a project and/or program. Our approach to ensure this success is to fully understand the goals and objectives of our Client, and to identify the technical expertise and delivery system to offer the optimum project solution. Once this project solution/plan is developed, then our team of experts will implement the plan on behalf of our Client.
| HICAPS Program and Project Management Services include: |
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Feasibility Studies |
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Solicitation of Designers and Contractors |
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MWBE Program Development |
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Development and Evaluation of Designer and Contractor Bid and Qualification Packages |
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Design Review and Planning |
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Resource & Logistics Planning |
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Cost & Budget forecasting |
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Risk Mitigation Support |
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Contract Documentation Review |
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Critical Path Scheduling (CPM) |
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Project Team Coordination |
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Program & Administration Procedures |
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Report & Progress Assessments |
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Submittals Management |
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Procurement Tracking System/Schedule |
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3rd Party Vendor & Subcontractor Coordination |
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Standards & Quality Control Inspections |
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Claims Avoidance & Analysis |
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Project Delivery & Closeout |
Planning and Critical Path Method (CPM) Scheduling
HICAPS specializes in providing Critical Path Method (CPM) scheduling and project controls. HICAPS CPM scheduling and project controls consultants are experienced in developing, analyzing, updating and monitoring project schedules and other project reporting procedures. HICAPS customizes our CPM scheduling and project controls services to our clients’ specific needs.
HICAPS utilizes standard industry scheduling methods and software to develop, monitor and report the progression of construction projects such that our clients are informed quickly and accurately of project events, potential problems and corrective actions.
| Industry Project Controls and Scheduling Software: |
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Primavera |
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SureTrak |
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Microsoft Project |
| Construction Project Scheduling Services: |
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Critical Path Method (CPM) Scheduling |
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Program Management Schedules |
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Preliminary Project Schedules |
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Planned and As-Built Analysis Schedules |
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Resource and Cost Loaded Schedules |
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Construction Project Acceleration |
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Schedule Delay Analysis and Quantification |
General Contracting
HICAPS' approach to general contracting is one where we assist the owner through the building process, allowing an owner to be involved as much or as little as they feel comfortable with. HICAPS holds an unlimited general contracting license in North Carolina, South Carolina, Commonwealth of Virginia, and Florida, with licenses in Tennessee and Georgia pending. HICAPS' Construction Management Team is experienced in many delivery systems to include but not limited to Construction Management "At Risk", Design Build, Design Bid Build and Negotiated Contracting. The combined knowledge of the HICAPS' Construction Management Team gives us the ability to provide our clients with complete Design Build services. HICAPS can contract directly with subcontractors and oversee all facets of the project including construction design and subcontract management. We strive to set an example for the contractors we work with by showing them how to do it right the first time.
| The following are HICAPS' goals for every general contracting project: |
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Complete Customer Satisfaction at contract close-out |
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Quality Standards - zero defects the first time |
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Safety Policy Enforcement - zero accidents |
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Regulatory Compliance - meet and/or exceed codes and requirements |
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Project On Time & In Budget |
Funds Management
HICAPS offers construction loan monitoring and inspection services to construction lenders and equity participants who provide funds to finance construction projects. HICAPS' construction loan monitoring and inspection services are typically provided in two distinct phases: a Preconstruction Review and Construction Inspections, which is usually on-site and scheduled at regular intervals.
| Preconstruction Review: |
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Review, examine and critique design documents |
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Review project compliance with local zoning requirements, building codes, health codes, etc. |
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Prepare independent construction budget and cash flow requirements |
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Review environmental audit and title |
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Review all contracts and agreements with design professionals, general contractor, subcontractors and major material vendors |
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Review insurance and surety bond requirements and forms |
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Compile site due diligence reports analyzing availability of public utilities, transportation issues, geo-technical issues and local and governmental or political issues |
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Review tenant work letter |
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Review and/or prepare owner’s punchlist and close-out requirements |
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Funds control and disbursement services |
| Construction Inspections: |
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Review all design addendums and revisions |
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Review all change orders |
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Conduct regular construction inspections on-site and provide detailed written report on progress to owner with specific recommendations |
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Plot actual construction progress versus schedule |
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Review monthly applications for payment |
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Tabulate subcontractor buyout versus line item budget values, provide overall contract status to lender |
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Document progress with project videos and photographs |
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Review all soils test, concrete tests and material tests for compliance to specification |
On-Site Owner Representation
HICAPS has proven construction managers and superintendents on staff who perform On-Site Owner Representation services. In this role, HICAPS becomes an extension to the Owner’s staff and provides construction expertise in order for an owner to feel comfortable during the design and building process. HICAPS' sole responsibility is to ensure the Owner’s rights are protected and that they are receiving a project that is fair in price, constructed soundly and per the design and specifications and delivered on time.
| HICAPS' scope of service during this role: |
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Keep the Owner currently and accurately informed on all construction matters |
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Attend and Represent Owner during Contractor Meetings |
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Closely monitor the progress of the construction and compliance with the contract. Recommend courses of action to the Owner to correct deficiencies |
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Establish and coordinate meetings with Contractors, Project Team, and Owners |
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Identify and expeditiously resolve contentious issues before the issues become claims. Provide documentation to support the resolution of any claims |
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Provide quality assurance of the Contractor’s quality control processes |
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Monitor and expedite obtaining the necessary inspections and permits to obtain occupancy of the facility |
Contract Administration
Contract administration includes negotiating the terms and conditions of contracts and ensuring compliance with those terms and conditions, as well as documenting and agreeing on any changes that may arise during its implementation or execution. It can be summarized as the process of systematically and efficiently managing contracts as well as their execution and analysis for the purpose of maximizing financial and operational performance and minimizing risk.
| HICAPS Contract Administration Services include: |
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Assist and evaluate in the contracting process |
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Closely monitor the progress of construction and compliance with the contract |
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Recommend course of action to correct deficiencies |
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Keep owner currently and accurately informed |
Cost Estimating
HICAPS Construction Management Team has extensive experience in construction and engineering cost estimating. HICAPS' construction cost estimators provide our clients with detailed quantity takeoffs and pricing from a construction project’s conception phase to closeout. HICAPS maintains databases of historical and current local and national construction and engineering cost figures including, labor, material and equipment costs. HICAPS is equipped to prepare estimates and/or verify proposed construction costs at various stages throughout the construction process.
| Construction Cost Estimating Services: |
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Conceptual Project Budgets |
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Construction Bid Estimates |
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Contract Cost Review |
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Value Engineering Cost Estimates |
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Life Cycle Costing |
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Change Order Evaluation |
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Claims Pricing and Evaluations |
Claims Analysis & Expert Witnesses
HICAPS Construction Management Team has extensive construction, scheduling, cost estimating, and engineering experience to make an assessment of the outstanding issues, and assist in developing a strategy to resolve claims and disputes.Our practitioners bring to the claims process vast experience and a realistic approach at claims issues from all sides of the procedure.
| Our involvement in the claims process can be broken down into the following steps: |
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Identify the issues |
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Evaluate the claim against industry practice |
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Review the claim against the contract specifications |
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Evaluate the claim within recognized standards of performance |
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Advise the client as to the strength and weakness of the claim |
| We Represent: |
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Owners |
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Contractors |
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Designers |
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Subcontractors |
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Suppliers |
| HICAPS Claims Analysis & Expert Witnesses Services includes: |
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Initial Claim Evaluation |
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Claim entitlement |
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Time impact analysis |
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Cost impact analysis |
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Claim Strategy |
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Document discovery |
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Written claim analysis |
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Alternative dispute resolution |
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Mediation/arbitration support |
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Depositions |
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Litigation support |
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Expert testimony |
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Construction claims resolution |
| Categories of claim projects that HICAPS has extensive prior experience include: |
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Highway |
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Medical |
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Educational Facilities |
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Universities |
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Multi-family Residential |
Training & Seminar Programs
Because of our wealth of experience with scheduling and project management, HICAPS offers training programs that help our clients realize the power and control they can incorporate into their business operations.
| Specifically, HICAPS can structure courses focusing on: |
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Planning and scheduling for project management support |
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Moisture intrusion prevention |
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Project record keeping |
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Claims avoidance |
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Project management |
One of the most critical components of project management instruction is including an extensive continuing education program that allows your employees of varying skill levels the opportunity to refresh knowledge they may have forgotten, as well as become exposed to the latest techniques and technology currently used in the market, and learn about where the future of project management will lead.
| Our instruction is available in a variety of formats: |
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Seminar structured classes for groups |
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One on One instruction for a more personalized approach |
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On the job training, which can incorporate the current challenges of your project and allow your organization to utilize our skill sets to improve your project performance |
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